UNC System Office Mandatory Employees

Mandatory employees as designated under State policy are required to report to work during emergency periods to ensure that essential operations continue uninterrupted. Employees who are designated as mandatory employees have received notice and acknowledged that they have been designated as such.

Typically, mandatory employees will be required to work in association with an adverse weather or emergency event or a communicable disease emergency event. Associated policies are available on the Human Resources website at:

The information below addresses each type of event individually, as well as general information and expectations for mandatory employees.

Advance Planning for Essential Operations

Department management should discuss scheduling and performance expectations with mandatory employees when an emergency event is imminent. Not all events may require all designated mandatory employees to report to work.

Mandatory employees are also expected to do their own advance planning and preparation so that they will be available during emergency situations. This may include advance planning for transportation needs or for arranging family care issues. To ensure the safety and health of your household/family while working during a public health emergency, please visit www.ready.gov or www.pandemicflu.gov for information regarding emergency preparedness.

If you believe you need to request a reasonable accommodation for a qualified disability that may affect your ability to perform designated mandatory employee duties, please contact your department head.

Failure of Mandatory Employees to Report

During emergency conditions, the Governor, the State Highway Patrol, or other State or Federal agencies may place restrictions on travel and mobility. In these situations, mandatory employees are still expected to report to work unless otherwise directed by UNC System Office officials.

A mandatory employee’s failure to report to work, to remain at work, or repeatedly failing to report to work as required may result in disciplinary action and/or require the hours missed to be charged to leave with or without pay as deemed appropriate by management.

If there is any reason that a mandatory employee would not be able to serve as a mandatory (or alternate) employee during a communicable disease emergency (for example, employees who have a chronic illness, have to care for a chronically ill child or spouse, or become ill themselves), then they must contact their supervisor immediately.

While working as a mandatory employee, you may be required to perform duties not normally assigned to you.

Adverse Weather and Emergency Events

You are required to report to work during adverse weather events (whether the UNC System Office is open or closed) to continue mandatory operations. Adverse Weather mandatory employees receive their regular compensation for all hours worked.

In addition, you are required to report to work when the UNC System Office has closed due to an emergency condition, which may include:

  • Catastrophic life-threatening natural disasters, such as hurricanes, tornadoes, earthquakes, floods, or severe blizzards or ice storms.
  • Evacuations resulting from fire, contamination by hazardous agents, bomb threats, or terrorist acts.
  • Prolonged disruption of power and/or water.
  • Any other conditions that are specifically determined to be hazardous to the life and safety of the general public, customers, clients, patients, students and employees.

Mandatory employees shall be granted equal time off (ETO) on an hour-for-hour basis for all hours they are required to work during Condition 2 (Suspended Operations) or Condition 3 (Closure). This time must be used within 12 months of it being awarded or it is forfeited. ETO is not paid out upon separation and does not transfer to another state University/Agency. Departments shall make every effort to give employees the opportunity to take this time off.  It must be used after compensatory time off, but must be used before vacation, bonus, or sick leave. ETO and/or special pay situations do not apply to individuals designated as SAAO Tier I or Tier II (Directors, AVPs, Vice Presidents, Senior Vice Presidents, etc.).

You may be allowed to work remotely depending on your responsibilities.

Communicable Disease Emergency

You are required to report to work during periods of a public health or communicable disease emergency, including those that may require the UNC System Office to close. All hours that mandatory employees are required to work during a public health emergency will be compensated as provided by State and University policy and may vary based on the specific event (see the appropriate Communicable Disease and Pandemic policy linked above for guidance).

You may be allowed to work remotely depending on your responsibilities.